Thu. Jun 1st, 2023

finance assistant

What Does a Finance Assistant Do?

A finance assistant supports the work of a senior financial professional by taking on a variety of administrative tasks. Their duties range from collecting and recording financial data to preparing accounting reports.

To succeed as a finance assistant, you need to have strong maths skills and high organisational abilities. You also need to be able to work under pressure and meet deadlines.

Collecting and recording financial data

Finance assistants collect and record financial data for the company’s accountants, including bank statements, receipts and vouchers. They also work with accounting software to maintain the accuracy of the company’s accounting records and prepare financial reports. They often liaise with the finance director and other senior managers to ensure that the finance department runs smoothly.

The job requires a high level of attention to detail and an ability to process large amounts of information. They must be familiar with bookkeeping and accounting principles and be able to identify any discrepancies in financial documents before producing the final financial reports.

Typical qualifications to become a finance assistant include a degree in accounting, finance or a related business course like economics or statistics. While some employers do not require a degree, degree-holders achieve faster progress to higher finance roles.

A finance assistant must be highly organised and have strong mathematical skills to carry out quick calculations and ensure accurate computations of the financial data. They must also be able to work under pressure and juggle multiple tasks.

They are based in an office and are employed by a variety of industries across the UK, including governmental agencies, accountancy firms and banks. They typically work full time but can be offered part-time hours if the need arises.

Most finance assistants work 35 to 40 hours per week. They may also be required to work overtime during busy periods such as audit and tax seasons.

Salary varies widely depending on experience and qualifications. The average salary for a finance assistant is PS22,246. However, earnings can rise to PS29,218 if you have years of specialised experience and knowledge in particular accounting duties.

Career prospects for a finance assistant are good, especially for those with previous experience or who are keen to gain real-world experience. Taking on a finance internship or short work placement is a great way to get to grips with the industry and see whether it’s right for you.

The skills, knowledge and abilities required for a role as a finance assistant can be acquired through a combination of formal education, self-education, or on-the-job training. The ICAEW (the professional membership organisation for chartered accountancy) offers a certificate in finance, accounting and business that teaches essential knowledge for a career as a finance assistant.

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Preparing financial reports

The preparation of financial reports is a complex task that requires the ability to analyze and verify data. These documents are important for a company’s investors, creditors, and management. The information in these documents helps companies make better economic decisions.

Preparing financial reports can be a time-consuming process, but it’s essential for the success of a business. Taking the time to prepare these documents can save your company money and ensure that your business is in compliance with all regulations.

For example, if your company has equity partners, it’s important to know how much of the net income for each period was retained by the partners. This can help you determine whether or not you need to raise more money in the future.

You can create financial reports for your business using accounting software. You can also use tools such as Shopify’s financial dashboard and money-tracking tool.

To prepare a sales report, divide the total number of product lines you sell into columns, and organize each line by pricing and unit cost. This will help you calculate your gross margin and provide you with accurate sales forecasts for the next year.

In addition to preparing reports, finance assistants may also be responsible for completing other administrative tasks in the financial department. This can include processing payroll, managing bank reconciliations and expenses, and updating monthly forecasts and budgets.

If you want to become a finance assistant, you should have strong bookkeeping and accounting skills. It’s also important to be able to work well with others and meet deadlines.

A finance assistant can find employment in many different industries and sectors, including healthcare and nonprofits. They typically work in an office environment and support the work of the finance manager.

While some employers prefer applicants who have earned a diploma in accounting, other organizations accept more years of experience and training. In addition to a diploma, some employers accept college courses that are accredited by the Association of Accounting Technicians or the Association of Chartered Certified Accountants.

If you’re interested in becoming a finance assistant, the best way to get started is by taking a course that teaches important financial and business skills. The ICAEW offers a certificate in Finance, Accounting and Business that can teach you essential knowledge about the industry.

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Assisting with audit

Helping with audits is one of the key responsibilities of finance assistants. You conduct regular audits to check if financial records are accurate and comply with company policies. You also review financial statements for consistency and make recommendations to ensure financial reporting is efficient.

To help with audits, you need strong analytical and research skills, as well as good communication abilities. You also need knowledge of local accounting and tax procedures.

In addition to these, you need attention to detail and computer skills, as you may be required to use a variety of accounting software. You also need a bachelor’s degree in business or finance, and significant work experience is preferred.

Assisting with audit is a great way to gain valuable work experience and to learn the ins and outs of the finance industry. It is also a stepping stone to a job as a finance manager, a junior auditor, or an accountant with more experience.

A finance assistant helps with the clerical and administrative tasks of the accounting department, such as filing and photocopying documents. You also collect and record financial data into spreadsheets and accounting software to prepare yearly and monthly financial reports.

Besides these, you also provide support to the finance team. For example, you help the finance manager prepare a budget and make estimates to plan and manage cash flow.

Risk management is another important aspect of your career as a finance assistant. It involves identifying risks, quantifying potential losses, and developing action plans in case those losses occur. You also collaborate with the finance team to develop policies and practices that mitigate those risks and maintain financial security.

You must be able to communicate effectively, as you may need to discuss complex financial data with your supervisor or colleagues. This includes both verbal and non-verbal communication, such as e-mails or phone calls.

As a finance assistant, you also need strong maths skills to carry out calculations quickly and accurately. This is especially useful if you are responsible for preparing and submitting financial reports. Having strong maths and numeracy skills can also help you spot errors in financial statements or spreadsheets, so you can fix them before they affect the quality of your work.

Preparing budgets

Preparing budgets is an essential part of running a business. It allows owners to track income and expenses and make adjustments as necessary. It can also help owners determine whether or not it’s time to hire someone else to handle finances.

A finance assistant can prepare a budget by collecting and tracking all of an organization’s financial data. This includes checking bank and credit card statements, paycheck stubs, benefits statements and electronic payments. It’s important to keep this information updated and accurate so that you can ensure your budget is realistic.

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Depending on your job, you may be responsible for creating budgets for a variety of departments and activities. For example, you might be responsible for developing a marketing budget that covers the costs of advertising, promotions and marketing materials.

Your responsibilities might also include preparing budgets for organizational change initiatives. For example, if your firm is undergoing an important overhaul of its website, you might be responsible for creating a new budget to track the progress of the project.

You might work with other members of the finance team to prepare a budget for the new website, making sure that you account for everything from staff salaries and travel expenses to software purchases and advertising. This will allow you to develop a budget that is both reasonable and practical for your firm’s needs.

If your budget is successful, it will give you and your team an idea of how to achieve goals within a certain amount of time. It will also provide you with a clear roadmap for evaluating your team’s performance once the new year has started.

Generally, the best way to prepare a budget is to collect all of the company’s financial data and create a spreadsheet that lists all of the revenue sources and expenses. You might also want to use a bill calendar or automatic payments for bills so that you can keep your budget on track and avoid late charges and penalties.

A finance assistant can expect to be involved in audits, as they are responsible for ensuring that the company’s accounting system is compliant with financial policy and regulations. You might also be responsible for handling inquiries on the company’s fiscal policies and procedures and providing information about those procedures.

Jeffrey Augers
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By Jeffrey Augers

Jeffrey Augers is a highly skilled and experienced financial analyst with over 12 years of experience in the finance industry. He has a proven track record of delivering exceptional financial insights and recommendations to clients, empowering them to make informed decisions and achieve their financial goals. Jeffrey holds a Bachelor's degree in Finance from the University of Michigan, and an MBA from the Wharton School of Business.